STATEMENT OF WORK AND REQUEST FOR PROPOSAL
The United States Bankruptcy Court for the Eastern District of New York is soliciting proposals to install audio equipment in Courtroom 970 in our Central Islip, NY Courthouse. The technical representative on this project is Tom Earlie 631-712-6212 and the contracting officer is James Guzman 347-394-1721.
The Court is seeking to replace the current 3 Lectrosonics AM8 Audio Mixers and the Gentner GT1524 telephone hybrid with ClearOne 880 devices in Courtroom 970. All equipment must be current models with full new installation warranties. The proposal must include the following equipment:
CLEARONE CONVERGE PRO 880T -- 8 CHANNEL AEC MICROPHONE MIXER (1)
With Built-in Teleconferencing Hybrid
CLEARONE CONVERGE PRO 880 -- 8 CHANNEL AEC MICROPHONE MIXER (1)
Crestron Processor (CP2E) – (1)
I/O Panel – (1)
MPR211 boundary (bare wire) microphones (7)
JBL Professional, Model Control 2P (or compatible) speakers (3)
The contractor will be required to install the ClearOne Converge Pro 880s, and re-wire and dress all the cables from the existing Lectrosonics AM8 mixers and network of RDL modules to the new mixers. All cables will require identification if they are not labeled. Further, these cable identifications will need to be reflected in updated drawings. DSP audio configuration and Crestron Programming changes are required to integrate these new DSP’s and to maintain the current functionality. Court will provide current un-compiled/unprotected source for the current version of the control system. Final un-compiled/unprotected source code (all files for audio DSP site file, control processor program, and touch panel projects), must be provided on USB flash drive or CD/DVD.
A total of three, supplemental JBL Professional, Model Control 2P (or compatible) speakers required to be wired and configured into the new system using the existing audio input jacks under the bench for the Judge, Courtroom Deputy and ECR Operator.
Two additional attorney table microphone inputs will be configured using the existing Court supplied Cat5 cables that are currently routed from the tables to the A/V closet.
A total of 7 (Judge, Podium, Witness, Attorney Tables (4)) Beyer-Dynamics MPR211 boundary microphones required. To be soldered and configured for the new system.
Current functionality will be reviewed with the bidders. Current system inputs and outputs into the system must be maintained. Inputs include all microphone channels, 4 Recording FTR channels, program audio input channel, as well as audio conferencing receive channel. Outputs from the system include, separately controlled audio outputs to the room, assistive listening feed, as well as an audio conferencing send channel. The system also includes a Side Bar Mode: once selected, pink noise is distributed into the room so a side bar can be held in privacy.
All audio levels must be set for optimal performance: 65 dB-SPL listen levels in the room for all audio sources, 0 dBu audio sends for all audio outputs (confirmed at FTR recorder), Audio Conference must have no echo and have good duplex performance. Assistive Listening levels must be confirmed with the Sennheiser headsets.
The Crestron Processor CP2E will replace the existing Crestron ST-PC. The I/O panel must be wired for all current inputs and outputs. This I/O layout must be pre-approved by the Court. The 2 RDL Racking Panels and the Shure Feedback Reducer will be replaced with the functionality of the new ClearOne DSP’s.
A criteria-based overview training on the use of the new system, as well as a Preventive Maintenance visit approximately six months after the installation is required to ensure the system is performing and functioning as proposed. The upgrades must be tested and commissioned according to the AV9000 Quality Management Standard.
All work must be performed directly by the company selected and their own certified specialists (CTS-D/CTS-I/CTS). All current staff with credentials/certifications must be provided within the proposal. Contracting out to third party vendors/technicians is not permitted.
Full, laminated, updated, as built drawings must be included in hardcopy form and on a USB flash drive or CD/DVD.
All work is guaranteed for one year from acceptance. All extended Manufacturers’ warrantees will apply if they exceed one year.
All parties are invited to submit a proposal including a detailed list, including the price of each unit along with labor costs, of any equipment, cabling, and parts needed. The proposal must also include company history with three business references. Also include education certifications for technicians who will install and configure the equipment.
Anyone wishing to view the courtrooms may do so by September 5th, 2014. If required, please schedule an appointment with Tom Earlie at 631-712-6212. Proposals are due by September 10th, 2014 and the contract should be awarded on or before September 16th, 2014. Kick-off meeting, along with setting an installation scheduled based on Courtroom availability, must take place by September 26, 2014. Project must be completed by October 31, 2014, between the hours of 8:00AM and 4:00PM, Monday through Friday, excluding federal holidays. Flexibility working around our Judges’ Court schedule is required. Proposals may be sent by e-mail to James_Guzman@nyeb.uscourts.gov or by fax, attention James Guzman 347-394-1752.
Place of Performance:
This project will take place at Alfonse M. D’Amato Federal Courthouse, 290 Federal Plaza, Central Islip, New York 11722. The installation will be performed in Courtroom 970. Access to loading dock and freight elevator must be pre-scheduled.
Dated: August 22, 2014